Five Steps to Working as a Virtual Assistant

Updated on: by Amy Kennedy

Six steps to become a virtual assistant and begin earning money online.Americans work hard, and for many of us, there is not enough time in the day to complete everything that must be done. It is for that exact reason that virtual assistants have become popular. These Jack and Jane’s of all trade are able to complete almost any small project so that their client can have more time. They work from home providing remote administrative support to a variety of professionals. For someone who has administrative experience or is just good at a lot of things, a virtual assistant position is the perfect work from home job or business idea. Here are the steps to get started working as one:

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Step 1: Know Your Market

If you plan to work as a virtual assistant, you will want to first pick an area that you have some familiarity in or enjoy. Do you like the entertainment field? If so, market yourself as a virtual assistant for entertainment professionals. Although it is not necessary to specialize, it can help you better stand out from the many other virtual assistants available online. It can also help encourage long term success because you will be working in a field you enjoy.

Step 2: Market Yourself

When you have decided what you will focus on, you should then take some time to develop your identity. For most people this means a website. If you are not yet ready for a website, you can create a profile on freelancing websites and apply for projects. It is highly recommended though to have a website that explains your capabilities and helps potential customers get to know you.


Step 3: Sell Yourself

Now that you know who you are and you have it listed someplace for people to see, it is time to get the word out. This is when you start applying for jobs, blogging on your website and communicating on social media. Selling yourself means getting your name out there for people to see. Sometimes it also means giving people a sample of what you can do. Start by helping some of your online friends, and asking them to share details about your work.


Step 4: Perform and Deliver

If you have done the first three steps correctly, the clients will start to flow in. That’s when it is time to perform. Treat your first few clients like they are golden. Realize that their feedback will determine your immediate and possibly long term success. Do whatever you can to make these clients happy, and you will continue to see returns on your virtual assistant career even if you never work with them again.

Step 5: Continuously Improve

Once you have worked with a few clients do not stop there. Do everything you can to learn more about your trade and get better. Seek feedback from your clients. Join professional organizations such as the International Virtual Assistants Association.  Research the offerings of other virtual assistants then take trainings in technologies and services you would like to learn too.

Easy Ways to Land Virtual Assistant Jobs

You can earn a living as a Virtual Assistant but you need to know how to get these jobs. Here are some easy ways you can consider:

1. Enhance Your Skills and Experience

Before diving into the job search, it’s crucial to develop the necessary skills and gain experience as a virtual assistant. Some common skills include administrative tasks, communication, organization, time management, and proficiency with software tools like Microsoft Office, project management software, and communication platforms.

2. Define Your Services and Target Market

Identify the specific services you offer as a virtual assistant, such as email management, calendar scheduling, social media management, research, customer support, or content creation. Determine your target market, whether it’s entrepreneurs, small businesses, executives, or specific industries like e-commerce or real estate.

3. Create an Impressive Resume and Online Profile

Craft a compelling resume that highlights your relevant skills and experience. Emphasize your virtual assistant expertise and showcase any achievements or specific tasks you’ve successfully handled. Additionally, create an engaging online profile on platforms like LinkedIn or freelance websites to establish your online presence and attract potential employers.

4. Utilize Freelance Platforms

Join reputable freelance platforms such as Upwork, Freelancer, or Fiverr. Set up a profile, showcase your skills and experience, and start bidding or applying for relevant virtual assistant jobs. Take the time to write personalized proposals that address the specific needs of each client.

5. Network and Seek Referrals

Leverage your existing professional network and let people know about your virtual assistant services. Attend industry events, join online communities, and engage with professionals who might require virtual assistance or know someone who does. Referrals can be a powerful way to secure virtual assistant jobs.

6. Explore Online Job Boards

Regularly check online job boards like Indeed,,, and FlexJobs for virtual assistant positions. These platforms often have a wide range of job opportunities for remote workers, including virtual assistants. Customize your applications to match the requirements mentioned in the job postings.

7. Create a Professional Website

Consider building a professional website that showcases your skills, experience, and testimonials from satisfied clients. Use the website to describe your services, provide contact information, and highlight your strengths as a virtual assistant. Optimize your website for search engines to increase its visibility.

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8. Establish a Social Media Presence

Utilize social media platforms like LinkedIn, Facebook, Twitter, and Instagram to showcase your virtual assistant expertise. Share relevant content, connect with industry professionals, and participate in discussions related to virtual assistance. This can help you attract potential clients and create valuable connections.

9. Join Virtual Assistant Associations and Forums

Become a member of virtual assistant associations and participate in online forums dedicated to virtual assistance. These platforms provide networking opportunities, industry insights, and job listings specifically tailored to virtual assistants.

10. Offer Free or Discounted Services Initially

When starting out, consider offering free or discounted services to build your portfolio and gain testimonials. This can help you establish credibility and attract more clients in the long run.

There is definite need for people who can help professionals get their tasks done, but you have to work hard to stand out from the rest. If you follow these five steps, you are on your way to having a successful long term career as a virtual assistant.

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