Way With Words- Transcription, Proofreading and Captioning

Updated on: by Amy Kennedy

Way With Words

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Way With Words has been serving thousands globally since 2001. They are registered in both the United Kingdom and South Africa, and they offer services including transcribing, proofreading, and captioning. They hire work at home freelancers in the US and other countries to professionally handle their clients.

How Do I Apply to Way With Words?

There are application instructions for each of the positions listed on their website which include Transcription, Proofreading and Captioning.

They are currently only looking for transcriptionists, but you can apply to be considered for the other positions in the future as well. To be a transcriber, you must take a series of tests that require transcribing sound files.

For proofreading, you must submit a CV, and to proof audio files you must download a sound file and request the transcript to go along with it and proof it as a test.

For captioning, in addition to submitting a CV, you must also have experience, a computer, internet access, and appropriate captioning software.

How Much Can I Make?

While Way With Words offer no pay information on their website, comments in at least one forum allude to $30 per audio hour for transcribing.

Are they legitimate?

It appears from those that have done work for them that they pay, they pay on time, and work is steady.

How Does Way With Words Maintain Confidentiality and Data Security?

Ensuring confidentiality and data security is of utmost importance when dealing with sensitive information in transcription, proofreading, and captioning services.

Way With Words recognizes this need and implements robust measures to safeguard client data and maintain strict confidentiality standards.

Stringent Confidentiality Policies

Way With Words has stringent confidentiality policies in place to protect the privacy of its clients.

These policies govern every aspect of their operations, from the initial submission of audio files to the delivery of the final transcriptions or proofread documents.

By adhering to these policies, Way With Words strives to create a trusted environment for its clients.

Secure Data Transmission

When clients submit audio files or other relevant data to Way With Words, the company employs secure methods of data transmission.

They utilize encrypted file transfer protocols (FTP) or other secure file-sharing platforms to ensure that data remains protected during the transfer process.

This encryption safeguards against unauthorized access and potential data breaches.

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Confidentiality Agreements

Way With Words takes confidentiality seriously and requires all its employees, freelancers, and partners to sign strict confidentiality agreements.

These agreements emphasize the importance of maintaining client confidentiality and outline the consequences of any breach.

By establishing these agreements, Way With Words ensures that all individuals involved in the transcription, proofreading, and captioning processes are bound by confidentiality obligations.

Internal Access Controls

To further enhance data security, Way With Words implements internal access controls within their organization.

Access to client files and data is restricted only to authorized personnel who require it for their specific job functions.

This controlled access minimizes the risk of unauthorized individuals gaining access to sensitive client information.

Data Encryption and Storage

Way With Words employs robust data encryption techniques to protect client data stored within their systems.

This encryption ensures that client files and transcripts are stored securely and cannot be accessed by unauthorized parties.

By using industry-standard encryption methods, Way With Words maintains the integrity and confidentiality of client data.

Ongoing Training and Awareness

Way With Words prioritizes continuous training and awareness programs for its employees and freelancers.

These programs educate individuals about the importance of data security, confidentiality, and best practices for handling sensitive client information.

By keeping their workforce well-informed and up to date, Way With Words ensures that everyone involved in the process understands their responsibility in maintaining confidentiality.

Regular Security Audits

To continually assess and enhance their data security measures, Way With Words conducts regular security audits.

These audits evaluate their systems, processes, and protocols to identify any potential vulnerabilities or areas for improvement.

By proactively addressing security concerns, Way With Words remains committed to maintaining the highest standards of data security and confidentiality.

What’s the catch?

While they appear to be legitimate, there are some potential drawbacks. First, they state themselves on their website that only 2% to 5% pass their transcribing test. Those who have taken it note that sound quality is poor and the accents make it difficult to decipher. Others say the thought they did a great job and got denied. It seems that they require most of their work is to be done in UK English, so if you have trouble with accents and/ or UK English, this may not be for you.

Those that do work for them say that the sound quality on the transcription files range from great to terrible, and you just have to work with what you get. Some of them take longer than others, and the ones with tighter deadlines pay more than those with more flexible deadlines.

Way With Words Conclusion

Way With Words is a legitimate work at home opportunity. Although some say work is steady, just like any other opportunity, do not put your eggs all in one basket. Workflow can always change, so be prepared. Also, realize that if you have trouble with accents or British English, you may have a harder time at first. That being said, if you feel you can do it, there is no harm in applying and seeing where it takes you.

Visit Way With Words to learn more about their current openings.

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Richard Keorkunian-Rivers

July 12, 2018 at 9:48 am

“While Way With Words offer no pay information on their website, comments in at least one forum allude to $30 per audio hour for transcribing.”

$30 per audio hour is 50 cents per audio minute, which is approximately half the market rate for competent transcription work. “Per audio hour” actually means “per 3 labor hours if you type very fast and if the audio quality is good”. So that works out to an actual wage of $10/hr.

More likely the audio quality is going to be garbage, because any recordings that could be processed by AI were already filtered out because AI is cheaper. So humans only get the worst recordings. The rate of processing a bad recording can be less than half the rate of processing a good recording, which is why competent transcriptionists don’t take bad recordings. It’s not unreasonable to expect clients to provide decent audio files, and any business that depends on transcripts ought to be doing so as a matter of course.